Budget calculator
Corporate travel budget calculator
Estimate an annual travel budget across flights, hotels, ground transport, per diem, visas, insurance and events. Every rate we use is published on this page.
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The build-up, line by line
Each bar spans that category's low estimate to its high estimate on a shared scale. The width of the bar is the uncertainty - which is the honest way to draw a number built from banded market rates.
- Flights - domestic₹28.8 L – ₹43.2 L
240 trips × medium-haul (2–3h), economy
- Flights - international₹10.6 L – ₹17.0 L
40 trips × blended fare for 2 selected regions, economy
- Hotels₹46.3 L – ₹73.6 L
680 room-nights at business tier
- Ground transport₹19.6 L – ₹32.3 L
Transfers plus a local vehicle on about half the trip days
- Per diem & meals₹18.6 L – ₹29.4 L
Rate-card rates across 960 traveller-days
- Visas₹1.0 L – ₹1.9 L
20 applications, blended across your selected regions
- Travel insurance₹68.0 K – ₹1.7 L
Per-trip cover on domestic and international journeys
- Events & offsites₹14.0 L – ₹27.2 L
2 × 40 people × 2 days, including activities
What managed travel can address
This is not one headline percentage. It is six separate levers, each applied to the category it actually affects, and each shown with its own number so you can disagree with any of them.
| Lever | How it works | Value / year |
|---|---|---|
| Advance-purchase discipline | Usually 7–21 days ahead. Moving late bookings into a planned window. Only counts if you book late today. | ₹2.4 L – ₹9.0 L |
| Cabin and hotel-tier compliance | Applying the grade rules you already have, at the point of booking. | ₹7.0 L – ₹27.2 L |
| Consolidator and corporate fares | Access to fares outside public retail pricing. | ₹1.2 L – ₹6.0 L |
| Hotel rate-cap enforcement | A ceiling applied at search time rather than reviewed at invoice time. | ₹2.3 L – ₹11.0 L |
| Cab pooling and route batching | Shared movements and batched routing instead of individual bookings. | ₹2.0 L – ₹6.5 L |
| Fewer change and cancellation penalties | Desk-managed changes and tracked airline credits. | ₹1.4 L – ₹6.8 L |
| Addressable in total - 7–48% of estimated spend | ₹16.2 L – ₹66.5 L | |
This is a range, not a promise. Levers overlap in practice, and how much of the band you actually realise depends on how disciplined your booking behaviour is today. We publish the working so you can argue with it - not so you can treat it as a commitment.
Assumptions used in this estimate
These are indicative market reference rates for India-originating corporate travel, shown as ranges so you can see exactly how the estimate is built. They are not our quoted prices. Actual rates depend on route, dates, availability, lead time and your negotiated terms. Last reviewed: August 2026.
Air - domestic India (return, per traveller, economy)
| Sector | Example | Range |
|---|---|---|
| Short-haul (under 2h) | BLR–BOM, DEL–BOM | ₹9.0 K – ₹14.0 K |
| Medium-haul (2–3h) | BLR–DEL, BOM–CCU | ₹12.0 K – ₹18.0 K |
| Long domestic / tier-2 | DEL–GAU, BLR–SXR | ₹15.0 K – ₹24.0 K |
Cabin multipliers: premium economy ×1.6, business ×3.
Air, hotels, per diem and visas - by region
| Region | Return economy fare | Hotel ADR (business (≈4★)) | Per diem / day | Visa per application |
|---|---|---|---|---|
| South & Southeast Asia | ₹28.0 K – ₹45.0 K | ₹7.5 K – ₹12.0 K | ₹3.0 K – ₹4.5 K | ₹4.0 K – ₹7.0 K |
| Middle East | ₹25.0 K – ₹40.0 K | ₹10.0 K – ₹16.0 K | ₹3.5 K – ₹5.0 K | ₹6.0 K – ₹12.0 K |
| East Asia | ₹45.0 K – ₹70.0 K | ₹12.0 K – ₹20.0 K | ₹4.5 K – ₹6.5 K | ₹5.0 K – ₹14.0 K |
| Europe & UK | ₹55.0 K – ₹90.0 K | ₹14.0 K – ₹22.0 K | ₹6.0 K – ₹8.5 K | ₹9.0 K – ₹16.0 K |
| North America | ₹75.0 K – ₹1.2 L | ₹16.0 K – ₹26.0 K | ₹7.0 K – ₹10.0 K | ₹12.0 K – ₹19.0 K |
| Africa | ₹50.0 K – ₹80.0 K | ₹11.0 K – ₹17.0 K | ₹4.0 K – ₹6.0 K | ₹8.0 K – ₹14.0 K |
| Oceania | ₹70.0 K – ₹1.1 L | ₹13.0 K – ₹21.0 K | ₹6.0 K – ₹8.5 K | ₹12.0 K – ₹16.0 K |
Cabin multipliers: premium economy ×1.8, business ×3.2. Government visa fees are revised periodically by the issuing authority.
India hotels - average daily rate per room-night
| Market | Budget (≈3★) | Business (≈4★) | Premium (≈5★) |
|---|---|---|---|
| India - metro (BLR, BOM, DEL, HYD, MAA, PNQ) | ₹3.5 K – ₹5.5 K | ₹6.0 K – ₹9.5 K | ₹11.0 K – ₹18.0 K |
| India - tier-2 | ₹2.5 K – ₹4.0 K | ₹4.5 K – ₹7.0 K | ₹8.0 K – ₹13.0 K |
Events and offsites - per head per day (India)
| Standard | Range |
|---|---|
| Budget (3★ / resort, meals, basic AV) | ₹4.5 K – ₹7.0 K |
| Standard (4★, meals, AV, one activity) | ₹8.0 K – ₹13.0 K |
| Premium (5★ / destination resort) | ₹15.0 K – ₹25.0 K |
Activity or attraction spend, where included, is added per head per event.
On tax: this estimate is shown before tax. GST slabs on air travel and hotel accommodation differ by fare class and room tariff and have changed recently, so we do not apply an indicative rate we have not verified for the current financial year.
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See it with policy applied
The estimate above assumes how you book today. A demo shows the same trips with policy applied at the point of choice.