Group travel
Group travel and offsites for your team
Doorstep-to-destination planning for the whole team: travel, stay, meals, activities and a schedule with enough slack that one late flight does not collapse the day.
- Team offsites
- Department retreats
- Training programmes
- Reward trips
What we handle
What we handle
An offsite starts when the first person leaves home, not when everyone reaches the resort.
Getting everyone there
Multi-origin travel converging on one destination, on one manifest.
- Home pickups where distances warrant it
- Flights and trains from several cities
- Arrival grouping to reduce transfer runs
- Late-arrival contingency
Accommodation
Room blocks sized and allocated ahead of arrival, not sorted out at the desk.
- Room blocks and rooming lists
- Sharing arrangements handled centrally
- Meal plans confirmed in advance
- Single settlement for the group
Schedule with buffers
A day plan that accounts for travel time, meals and the reality of moving 40 people.
- Session and activity sequencing
- Realistic transfer windows
- Meal timings aligned to the agenda
- Free time deliberately placed
Activity days
The shared experience that is usually the actual point of the offsite.
- Team activities and adventure options
- Attraction and experience tickets
- Weather contingency planned
- Accessibility considered
On-destination transport
Vehicles sized to the group, on a published schedule.
- Tempo travellers, mini-coaches, coaches
- Airport and station shuttle loops
- Inter-venue movement
- Marshalling for large groups
Someone accountable
A coordinator through the trip so the organiser can attend their own offsite.
- Named coordinator for the group
- Live change handling
- Supplier escalation
- Post-trip reconciliation
What organisers stop doing
What moves off the organiser’s plate
- Collecting travel preferences over a spreadsheet and three reminders
- Chasing rooming lists the night before departure
- Rebooking the person whose connecting flight was cancelled
- Negotiating meal plans with the property
- Coordinating a coach that is late and unreachable
- Reconciling twenty separate invoices after the trip
- Being the only phone number anyone has on the day
- Explaining to finance what the whole thing actually cost
On the day
A coordinator on the ground
The person who planned the offsite is usually the only phone number anyone has, which means they spend the trip solving problems instead of being part of it. A named coordinator changes that.
- A coordinator with the group, not reachable only by email
- Live handling of late arrivals and schedule slips
- Supplier escalation without going through you
- One reconciliation afterwards instead of twenty invoices
Send us headcount, cities and dates
We will come back with two or three destination options and an indicative per-head range for each.